Administrative Specialist III - 12028C

Duties & Responsibilities:

  •     Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations
  •     Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval
  •     Compiles financial information used by the supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency
  •     Reviews and answers or prepares correspondence relating to agency/institution programs
  •     Interprets agency administrative directives, policies, and procedures to ensure consistent application
  •     Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures
  •     Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence
  •     Prepares and schedules travel documentation for the Dean
  •     May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents
  •     Other duties as assigned


Knowledge of the principles and practices of mathematics and statistics, research and analysis techniques and methods, work-related subject area, and computers and software applications

Ability to prepare, present, and review oral and written information and reports, research and analyze related work program information, develop, recommend, interpret, and apply policies and procedures, analyze financial records and prepare reports, and plan, organize, and direct the work of others

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance


Please note: all position postings close at 12:00 A.M. CST on the position closing date

Applicants should be extremely well organized, detailed, and able to refocus quickly from multiple interruptions. Demonstrated outstanding customer service experience is preferred

Job Requirements

The formal education equivalent of a High School Diploma

One (1) year of specialized training in business management, business education, or a related field

Three (3) years of experience in specialized or a related field applicable to work performed

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee



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